Privacy Policy
The Office of Anna Dixon MP is committed to protecting and respecting your privacy. This Privacy Statement explains to you what personal information we collect and why, how we handle and protect personal information, and how to exercise your privacy rights and choices.
As the data holder, Anna Dixon MP serves as the data controller. Through my work as a Labour MP, my office staff will also have access to limited data to ensure the effective running of my office. This policy will therefore use "we" to refer to both myself as the MP and my office staff.
Data collection and use
Correspondence, policy inquiries and casework involve personal data provided by the constituent or on their behalf. This personal data may include, but is not limited to: name, address, email address and telephone number.
It may also include 'Special Category' data, which is generally considered more private and sensitive. We will only collect and use personal data for the specific purpose for which it has been provided. We will only use Special Category data where we have both a legal basis to do so, as well as an additional condition to process.
Who do we share your personal information with?
When handling your correspondence, we will only share your information with a third-party organisation when it is necessary and reasonable to do so.
Third parties, include but are not limited to: government departments, local authorities, public bodies, health trusts, regulators and system providers (with appropriate agreements or contracts in place).
We will only share as much information as is necessary to take your enquiry forward. 
We will never share or sell your data to other organisations for direct marketing purposes.
Lawful basis for processing
Personal data is processed for one or more of the following lawful bases:
where we have your consent to do so (UK GDPR Article 6 (1) (a)),
where we have a contract to do so (UK GDPR Article 6 (1) (b)),
where we have a legal obligation to do so (UK GDPR Article 6 (1) (c)),
where we need to process personal data to protect someone’s vital interests (UK GDPR Article 6 (1) (d)),
where we need to for our public tasks and parliamentary functions (UK GDPR Article 6 (1) (e)),
where the processing is in our legitimate interests and not overridden by your rights (UK GDPR Article 6 (1) (f)).
Retention of personal data
We will retain your personal information only for as long as necessary to fulfil the purposes outlined at the time of collection. However, to ensure the best service and representation for constituents, it may sometimes be necessary to revisit closed casework and policy inquiries.
Review of the data held will occur in each election cycle to determine whether it should be maintained or put beyond use.
We may retain information about closed casework to be able to give you full support, should you contact us again for help.
If you wish to exercise your rights to erasure, you are welcome to do so. Please see the ‘Your rights’ section for more information.
Security of your Data
We are committed to processing and retaining data with established technological and physical controls, ensuring transparency while promoting and safeguarding the information rights of data subjects.
Our procedures are designed to implement technological and physical controls that protect the privacy of data subjects and ensure that data held on technological systems is processed on a lawful basis. These procedures will be reviewed and updated as necessary to maintain their effectiveness in line with technological advancements.
Links to other websites
We are committed to processing and retaining data with established technological and physical controls, ensuring transparency while promoting and safeguarding the information rights of data subjects.
Our procedures are designed to implement technological and physical controls that protect the privacy of data subjects and ensure that data held on technological systems is processed on a lawful basis. These procedures will be reviewed and updated as necessary to maintain their effectiveness in line with technological advancements.
Your rights
You have the following rights about your personal information. Should you wish to exercise these rights, please contact the Constituency Office (contact details below):
Where we are relying on your consent to use your data, you can withdraw that consent at any time – “right to object”
You can request access to the personal data we hold about you at any time – “right of access”
You can ask us to update your data if it changes. In certain circumstances, you can request we erase the personal data we hold or ask us to stop or restrict the processing if you have an objection – “right to rectification”
You can request deletion of the personal data we hold about you at any time – “right to erasure”
You can request we restrict processing of the personal data we hold about you at any time – “right to restrict processing”
If you wish to exercise your rights in respect of your data or have any questions about how your data is used, please contact Anna Dixon MP Constituency Office. House of Commons, London SW1A 0AA; email here anna.dixon.mp@parliament.uk